CRM & Lead Delivery Built for HVAC Companies

Missed calls are bleeding your shop dry — on weekdays, 41% on weekends

Your techs are under houses or on rooftops, the dispatcher is juggling three lines, and the phone keeps ringing out. HVAC companies miss about of calls on weekdays and 41% on weekends — and each missed call costs $350 or more in lost revenue. Home service companies with call answer rates below 70% lose an average of $112,000 annually. Only 3% of callers leave voicemail, so a missed no-heat call at 9pm Saturday isn't a callback — it's a ticket your competitor booked.

Slow response loses the job — homeowners call 2-3 HVAC companies and hire whoever answers first

When a compressor dies in July, the homeowner isn't waiting. They call 2-3 contractors and book whoever responds first — 78% of callers immediately dial the next contractor on Google and never call back. Average HVAC response rates sit around 60%, while top performers hit That gap is the difference between a $400 diagnostic and a $12,000 system replacement going to the shop across town.

Shared leads and dead lists waste your marketing dollars — 62% of missed leads are permanently lost

Marketplace shared leads go to five buyers, so you're racing four other contractors on every call — and only 11.8% of HVAC leads convert to real opportunities on average. Meanwhile, the opted-in list of past tune-up and maintenance-agreement customers you already paid to acquire sits dormant in your CRM. 62% of missed contractor leads are permanently lost to weak follow-up. That list of past AC-replacement and service-agreement customers is an asset going to waste.

Five-minute response, day or night

Emergency no-heat and no-cooling calls carry your highest average tickets — and they don't wait for business hours. Every lead delivered by GrowthPros gets AI voice, SMS and email follow-up inside a five-minute window, 24/7 — included with every lead, not an upsell. Whether it's a Sunday-night furnace call or a Tuesday tune-up inquiry, the lead gets contacted while your competitors are still checking voicemail.

Contacting a lead within five minutes makes contact roughly 100x more likely than at thirty minutes, and 78% of buyers choose whoever responds first.

Compliance built in from day one

Every lead carries a consent record — disclosure text, timestamp, IP address and named contacting party. Lists are DNC-scrubbed before any outbound contact, opt-outs are honored immediately and permanently across SMS, voice and email, and FCC one-to-one consent direction is built in from day one. Reactivation only targets pre-existing, opted-in relationships — never cold lists — so your dispatcher and techs only touch leads with a clean audit trail.

Consent-recorded, DNC-scrubbed leads with a full audit trail on every delivery.

Revenue you already paid for

Your dormant opted-in list of past tune-up, maintenance-agreement and replacement customers is an asset, not a graveyard. Connect or upload the list and a multi-channel AI sequence — SMS first, voice follow-up, email backup — re-engages and qualifies contacts, then pushes them back into your CRM over a 30–90 day campaign. Qualified reactivations are priced per contact at 60–below new-lead cost, and leads land natively in ServiceTitan, Salesforce, HubSpot or via webhook and Zapier.

Typically 8–of a dormant database re-engages — at 60–below new-lead cost.

Tell us your niche and goal

A free 15-minute qualification call: buy exclusive HVAC leads, revive your dead list, or both. We set real numbers — no self-serve checkout, no invented pricing.

We source, qualify and follow up

Fresh exclusive leads are sourced and DNC-scrubbed, or our multi-channel AI sequence runs across your opted-in database. Every lead gets AI voice, SMS and email follow-up within minutes — 24/7.

Leads land in your CRM

Qualified, consent-recorded leads arrive via ServiceTitan, HubSpot, Salesforce, Follow Up Boss, webhook, Zapier or a provisioned CRM ready the same day. Funnel submissions are reviewed the same business day.