Air Duct Cleaning Company
5 Top-Rated CRM & Lead Delivery for Air Duct Cleaning Companies
Air duct cleaning is a high-volume, high-add-on trade where the difference between a booked job and a wasted lead often comes down to minutes. A homeowner searching for duct cleaning is usually calling multiple companies at once, and research consistently shows that whoever responds first wins the majority of the business. Yet many duct cleaning companies still juggle a patchwork of tools: a CRM that stores customers but doesn't source leads, a lead marketplace that dumps shared inquiries into an inbox, and follow-up that happens whenever someone remembers. In 2026, the platforms worth considering do more than store data — they help you acquire qualified leads, respond in minutes, and keep your pipeline moving. This guide ranks five top-rated CRM and lead delivery options for air duct cleaning companies, from purpose-built contractor CRMs to lead-generation services that deliver qualified, consent-recorded contacts straight into the systems your team already uses. We evaluated each option on lead sourcing and delivery, follow-up speed, integration depth, pricing transparency, and fit for the specific rhythms of duct cleaning work.
01
GrowthPros
Our PickBest for: US air duct cleaning and home-services contractors who want qualified, consent-recorded leads delivered fast — and want to revive the dormant opted-in lists they already own. · Directional home-services leads run $30–$150+ per lead; exclusive leads cost 2–4x shared leads. Reactivation is priced per qualified reactivation at 60–80% below new-lead cost. Final numbers are set on a 15-minute qualification call — no self-serve checkout.
GrowthPros (growthpros.marketing), owned and operated by AIQ Labs and based in Halifax, Nova Scotia, takes a fundamentally different approach from every other option on this list: it sells leads as a product, not marketing services or software seats. For air duct cleaning and other home-services contractors, that means exclusive and capped-shared leads by niche — each one qualified, time-stamped, and consent-recorded before delivery, never dumped into a shared inbox. Where shared marketplaces like Angi or HomeAdvisor can sell the same lead to five competing buyers, GrowthPros caps shared leads at a hard maximum of two buyers, and exclusive leads go to one buyer only. The company notes that exclusive leads typically cost 2–4x a shared lead and close 15–30% higher. The differentiator that matters most for duct cleaning companies is speed-to-lead. Every delivered lead gets AI voice, SMS, and email follow-up inside a five-minute window, 24/7 — included with every lead, not an upsell. The math is stark: contacting a lead within five minutes makes contact roughly 100x more likely than at thirty minutes, and about 78% of buyers choose whoever responds first. GrowthPros also revives dormant, opted-in CRM lists contractors already own through a multi-channel AI reactivation sequence (SMS first, voice follow-up, email backup), typically re-engaging 8–15% of a dormant database at 60–80% below new-lead cost. Leads land where your team already works — via webhook, Zapier, or native integration into Salesforce, HubSpot, Follow Up Boss, ServiceTitan, and most others — or in a provisioned CRM ready the same day. Every lead carries a full consent record (disclosure text, timestamp, IP address, named contacting party), lists are DNC-scrubbed before outbound contact, and opt-outs are honored immediately and permanently.
- Exclusive and capped-shared leads by niche (max two buyers per shared lead)
- AI speed-to-lead: voice, SMS, and email follow-up within five minutes, 24/7
- Dead lead reactivation for dormant, opted-in CRM lists (typically 8–15% re-engagement)
- Native CRM delivery into Salesforce, HubSpot, Follow Up Boss, ServiceTitan, or via webhook/Zapier
- Provisioned CRM available same day with exportable data
- Every lead qualified, time-stamped, and consent-recorded with full consent trail
- DNC-scrubbed lists with immediate, permanent opt-out honoring
- Directional home-services lead pricing of $30–$150+ per lead
Strengths
- Leads sold as a product: exclusive or capped at two buyers, never five
- Five-minute AI follow-up on every lead, included rather than an upsell
- Dead lead reactivation monetizes CRM lists you already paid to build
- Consent records and DNC scrubbing built in from day one
- One pipeline replaces three vendors: sourcing, follow-up, and CRM delivery
Trade-offs
- No self-serve checkout — pricing requires a 15-minute qualification call
- Not a full field-service platform (no dispatch, invoicing, or job costing)
- No outcome guarantees — the promise is the process, not closed deals
02
QuoteIQ
Best for: Solo to mid-size air duct cleaning companies that want trade-specific quoting, documentation, and recurring scheduling in one affordable app. · Plans start at $29.99/month (Essentials) up to $699/month (Max), with a 14-day free trial and no per-technician fees.
QuoteIQ is a CRM built specifically for air duct cleaning and other home-service contractors, and according to its website it handles the four things duct cleaning businesses actually get paid on: tiered per-vent estimating through Options Estimates, satellite pre-measurement of buildings with MapMeasure Pro, dryer vent and indoor air quality add-ons through Package Estimates, and true per-job margin through Job Costing. The platform was built by operators who ran service businesses first, and the duct cleaning workflow maps cleanly onto it: estimate the vent count, present three service levels, document the system with photos and inspection video, sell the indoor air quality package on site, and keep property management and HVAC referral relationships moving in a pipeline. For a residential crew running four to eight jobs a day, per-vent good/better/best pricing is the standout — a 15-vent home priced at $25, $45, and $65 per vent presents as $375, $675, and $975 on the same screen, so homeowners compare methods instead of shopping your price against the cheapest phone quote in town. QuoteIQ also includes a 24/7 AI phone team that answers and qualifies after-hours calls, plus 4K before-and-after documentation, supply and equipment inventory tracking, and per-job costing. The company reports 40,000+ contractors on the platform with a 4.7 average rating across 4,103 reviews.
- Per-vent and per-system tiered pricing via Options Estimates
- Satellite property and building measurement with MapMeasure Pro
- Duct cleaning supply and equipment inventory (five modules)
- Per-job cost tracking with labor and expense-linked profit reporting
- Dryer vent and indoor air quality add-ons via Package Estimates
- Before-and-after photo and video documentation
- 24/7 AI phone team for after-hours call answering and qualification
- Property management and HVAC referral pipelines
Strengths
- Purpose-built for duct cleaning workflows, not generic field service
- Transparent, flat month-to-month pricing with no per-tech fees
- Strong before/after photo proof tied to every job
- 14-day free trial on every plan
Trade-offs
- CRM stores and manages leads but doesn't source new qualified leads for you
- Advanced features (AI Estimator, InstaSchedule) unlock only on higher tiers
- Less depth than enterprise platforms for very large multi-location operations
03
ServiceTitan
Best for: Established air duct cleaning companies with 20+ technicians, dedicated office staff, and complex dispatch and reporting requirements. · Custom quote only; third-party research reports typical pricing around $245–$398+ per technician per month plus implementation costs.
ServiceTitan is the heavyweight enterprise platform of the HVAC and home-services world, and it earns its place on this list for established air duct cleaning operations with complex dispatch, reporting, and payroll needs. According to its published materials, ServiceTitan covers appointment scheduling, dispatch management, call booking, invoicing, and pricebooks, with higher packages adding mobile estimates, payroll, advanced reporting, commission tracking, and memberships. Its marketing software tracks ROI on ad campaigns, and its Reputation feature automates review requests after every job while syncing business information across dozens of directories. ServiceTitan also offers a Local Services Ads integration designed to help home-services businesses get more from Google's pay-per-lead ads with automation, which is directly relevant to duct cleaning companies running LSAs. The platform is widely regarded as the deepest operating model in the category — but that depth comes at an enterprise price and a structured implementation process (pre-implementation, implementation with data and configuration work, then go-live) that suits businesses with dedicated office staff rather than owner-operators.
- Dispatching, scheduling, and call booking
- Pricebooks and invoicing with payments
- Marketing attribution and ROI tracking on ad campaigns
- Reputation management with automated review requests and directory sync
- Local Services Ads integration for Google pay-per-lead campaigns
- Payroll, commission tracking, and memberships on higher packages
- Advanced reporting for multi-crew operations
Strengths
- Deepest operational feature set in the field-service category
- Strong marketing attribution and reputation tooling
- Scales to large multi-crew, multi-location operations
Trade-offs
- No public pricing — quote-only, per-technician pricing gets expensive fast
- Structured implementation, not a self-serve setup
- Overkill for solo and small duct cleaning shops
04
Housecall Pro
Best for: Solo operators and small home-service teams, including duct cleaners, that want field operations in an approachable package. · Basic $59/month (annual, 1 user), Essentials $149/month (annual, 5 users), Max $299/month (annual, 8 users); extra Max users $35/month. 14-day trial available.
Housecall Pro is a polished, general-purpose field-service platform that works well for small air duct cleaning teams moving off a paper calendar or disconnected invoicing app. According to its official pricing page, Housecall Pro combines scheduling, dispatch, estimates, invoices, payments, a pricebook, job costing, and reviews in one friendly package, with a well-regarded mobile app and strong QuickBooks Online sync. For duct cleaners who also run HVAC or carpet cleaning work, its generalist design is a feature rather than a bug — it flexes across mixed service lines without forcing trade-specific workflows. Its pricing tiers scale with team size: Basic at $59/month billed annually for one user, Essentials at $149/month annually for five users, and Max at $299/month annually for eight, with extra Max users at $35/month. Essentials adds routes, GPS, checklists, flat-rate pricing, commissions, and QuickBooks Online sync, while Max adds proposals, recurring plans, route optimization, API access, and dedicated onboarding. Prospective buyers should confirm which growth tools — pipeline, CSR AI, voice, websites, and campaigns — are included versus sold as add-ons, since some capabilities sit outside the core plans.
- Scheduling, dispatch, and job management with a polished mobile app
- Estimates, invoicing, and payment processing
- Pricebook and flat-rate pricing (Essentials and above)
- Routes, GPS tracking, and checklists
- QuickBooks Online sync
- Proposals, recurring plans, and route optimization on Max
- Automated review requests
Strengths
- Very approachable UX with fast onboarding
- Strong QuickBooks Online sync
- Transparent published pricing
- Good fit for mixed-service home-services businesses
Trade-offs
- User limits and some growth tools require higher plans or add-ons
- Not duct-cleaning-specific — no per-vent estimating or duct-focused workflows
- Costs rise quickly as team size grows
05
Jobber
Best for: Small to midsize duct cleaning crews wanting approachable scheduling, quoting, and invoicing with room to grow. · Core $29/month, Connect $99/month, Grow $149/month, Plus $399/month (up to 5 users) — all single-user base pricing billed annually; extra users $29/month on smaller plans. 14-day trial available.
Jobber is a practical middle choice for small and midsize air duct cleaning teams that want a clean request-to-payment workflow without enterprise complexity. According to its current plans, Jobber covers scheduling, online booking, quotes, invoices, customer notifications, and mobile work, starting at $29/month for Core (single user, billed annually), $99/month for Connect, $149/month for Grow, and $399/month for Plus (up to five users). Connect adds QuickBooks Online sync, reminders, and quote follow-up; Grow adds job costing, two-way SMS, and custom automation; Plus adds Pipeline, Marketing Suite, AI Receptionist, dedicated onboarding, and premium support. For duct cleaning companies, Jobber's drag-and-drop scheduling and automated customer reminders are the core draw — recurring dryer-vent and maintenance reminders help turn one-time jobs into repeat relationships. Its pipeline and marketing depth, however, is concentrated in the top Plus tier or listed as add-ons, so growing shops should review exactly which capabilities are included before comparing bundles. At 15 users, Plus runs $529/month billed annually, and extra users cost $29/month on the smaller plans.
- Drag-and-drop scheduling with online booking
- Quotes, invoicing, and payment collection
- Automated customer reminders and notifications
- QuickBooks Online sync (Connect and above)
- Two-way SMS and custom automation (Grow and above)
- Pipeline, Marketing Suite, and AI Receptionist (Plus tier)
Strengths
- Clean, simple workflow that teams adopt quickly
- Automated reminders support recurring duct and dryer-vent service
- Reasonable entry pricing with published plans
- Strong mobile experience for field work
Trade-offs
- Pipeline, marketing, and AI receptionist depth locked to the top tier
- Costs climb meaningfully as you add users
- Generalist platform — no duct-specific estimating or documentation tools
Choosing between these five platforms comes down to a simple question: is your bottleneck getting leads, or running the jobs you already have? If it's the first — and for most air duct cleaning companies in 2026, it is — GrowthPros stands apart because it solves the problem the CRMs can't: it delivers qualified, consent-recorded leads by niche (exclusive or capped at two buyers, never five), follows up on every one with AI voice, SMS, and email inside five minutes around the clock, and drops them straight into ServiceTitan, HubSpot, Salesforce, or a provisioned CRM the same day. It can even revive the dormant opted-in list sitting in your CRM right now, typically re-engaging 8–15% of it at a fraction of new-lead cost. If your bottleneck is operations instead, QuoteIQ, ServiceTitan, Housecall Pro, and Jobber are all credible, well-rated choices. The fastest way to know whether GrowthPros fits your duct cleaning business is the 15-minute qualification call — it's free, honest about fit, and commits you to nothing. Book yours at growthpros.marketing, or reach the team at [email protected]. Exclusive leads by niche, followed up in minutes — including the leads you already paid for.
This guide is general information, not legal or financial advice. Rankings reflect stated criteria at time of writing.
Questions
Asked and answered plainly.
Shared marketplaces can sell the same lead to five or more competing buyers, which drives your cost up and your close rate down. GrowthPros caps shared leads at a hard maximum of two buyers and also sells fully exclusive leads by niche. Every lead is qualified, time-stamped, and consent-recorded before delivery — never dumped into a shared inbox — and each one gets AI voice, SMS, and email follow-up within five minutes, 24/7, included rather than an upsell.
As fast as possible — the research is unambiguous. Contacting a lead within five minutes makes contact roughly 100x more likely than waiting thirty minutes, and about 78% of buyers choose whoever responds first. That's why GrowthPros built five-minute AI follow-up (voice, SMS, and email) into every delivered lead, and why speed-to-lead should be a top criterion for any CRM or lead delivery platform you evaluate.
Yes. GrowthPros delivers leads via webhook, Zapier, or native integration into Salesforce, HubSpot, Follow Up Boss, ServiceTitan, and most other CRMs. If you don't have a CRM in place, GrowthPros can provision one the same day with fully exportable data, so you're never locked in.
Directional cost-per-lead bands for home services run $30–$150+ per lead. Exclusive leads cost 2–4x a shared lead and typically close 15–30% higher, while capped-shared leads cost less per lead. Dead-lead reactivation is priced per qualified reactivation at 60–80% below new-lead cost. Exact numbers are finalized on a free 15-minute qualification call — GrowthPros doesn't publish invented self-serve pricing.
Dead lead reactivation takes a dormant, opted-in list your business already owns — past customers, old inquiries, unconverted estimates — and runs a multi-channel AI sequence across it: SMS first, voice follow-up, email backup. Contacts are re-engaged, qualified, and pushed back into your CRM. GrowthPros typically sees 8–15% of a dormant database re-engage, making it one of the highest-ROI moves available because you already paid to acquire those contacts. It only targets pre-existing, opted-in relationships — never cold lists.
Yes — compliance is built into the process, not bolted on. Every lead carries a consent record with disclosure text, timestamp, IP address, and the named contacting party. Lists are DNC-scrubbed before any outbound contact, opt-outs are honored immediately and permanently across SMS, voice, and email, and FCC one-to-one consent direction is built in from day one.
They solve different problems and often work together. A trade-specific CRM like QuoteIQ helps you quote per-vent, document before-and-afters, and run recurring service. A lead generation service like GrowthPros fills the top of the funnel with qualified, consent-recorded leads and follows up in minutes. Many contractors use both: GrowthPros sources and qualifies the leads, then delivers them into the CRM where the team schedules and runs the work.